Note: approx. : 1 Euro = 6.5 Francs = 1.06 US dollar = 1.9 DEM.
To avoid complex communications between different countries and currency exchange fees, we wish to manage inscriptions and the whole budget locally. The budget estimates below are rounded, getting into more precise figures would'nt be realistic.
Inscriptions will be managed by the 'Adermip' a non-profit public organization, very professional, and at a low management cost: 5% of the inscription fees. This organization has managed a large number of scientific meetings in the Toulouse area for more than 15 years. In addition, this organization may be non taxable (VAT) from January 2001, allowing participants to save 20% on inscription fees. Public sponsorship must be managed by the university, with a management cost of 11% + VAT. Fares are based on to-day's costs. They are given all taxes included (VAT).
Our general philosophy is to have balanced inputs and expenses for each 'module': the main conference, and each of the workshops and tutorials. Therefore, inscription fees will be estimated on this basis.
The following estimates are based on 400 paying participants for the input and about 500 participants for the expenses, to be in a pessimistic case. Expenses are based here on a 3 day main conference. If the conference is longer, fees may be sligthly higher. Toulouse being a relatively cheap area, inscription fees and expenses are moderate.
Inscriptions fees in this estimate are evaluated at 1000 F, this is an average between different fares that we will establish, e.g. student and regular fares, early and late inscriptions. Also, if we have sufficient funding, we may offer free or highly discounted inscription fees to a few students or colleagues from poor countries, with justification. This policy needs to be discussed with the ACL-EACL boards, so far these are just suggestions of inscription fee policies we've seen around.
Note that 1000F is a low inscription fee since, as a comparison, the ACL fee for this year meeting in Maryland is about 1500 F.